Privacy Policy

Last Updated: June 23, 2025

Introduction

EpiscoBOT is an AI-powered chat service that provides information about the Episcopal Church using artificial intelligence technology. This Privacy Policy explains how we collect, use, and protect information when you interact with our service.

Information We Collect

Chat Interactions

Conversation Data: We log your questions, messages, and interactions with EpiscoBOT for research purposes
Response Data: We record the AI-generated responses provided to you
Session Data: We may collect timestamps and session duration information

Information We DO NOT Collect

Personal identifiers such as names, email addresses, or phone numbers
IP addresses or other network identifiers
Location data
Device-specific information
Cookies or tracking technologies for personal identification

How We Use Your Information

Research Purposes

Analyze conversation patterns to improve EpiscoBOT's responses about Episcopal Church topics
Study user inquiry trends to enhance our knowledge base
Evaluate the effectiveness of AI responses for religious and theological questions
Develop better understanding of user needs regarding Episcopal Church information

Service Improvement

Enhance the accuracy of responses about Episcopal Church doctrine, history, and practices
Improve the natural language processing capabilities of EpiscoBOT
Identify gaps in our Episcopal Church knowledge base

Data Protection and Security

All logged interactions are stored securely and access is limited to authorized research personnel
We implement appropriate technical and organizational measures to protect your data
Conversation logs are anonymized and cannot be traced back to individual users
We do not sell, trade, or otherwise transfer your interaction data to third parties

Third-Party Services

OpenAI Integration
EpiscoBOT uses OpenAI's GPT-4.1 model to generate responses. Your interactions may be processed by OpenAI's services in accordance with their terms of service and privacy policy. We recommend reviewing OpenAI's privacy policy for additional information about their data handling practices.

No Other Third Parties
We do not share your conversation data with any other third-party services, advertisers, or data brokers.

Data Retention

Conversation logs are retained for research purposes for a period of 5 years
After the retention period, data is securely deleted
You may request deletion of your conversation data at any time by contacting us (though, locating your conversation may be difficult since we don't store IP addresses or other personal information in the first place).

Your Rights

Access: You may request information about what conversation data we have collected
Deletion: You may request deletion of your conversation data
Opt-out: You may choose not to use EpiscoBOT if you prefer not to have your interactions logged

Children's Privacy

EpiscoBOT is designed for general audiences seeking information about the Episcopal Church. We do not knowingly collect information from children under 13. If we become aware that we have collected information from a child under 13, we will take steps to delete such information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify users of any material changes by updating the "Last Updated" date at the top of this policy.

Contact Information

To learn more about this site or to contact us regarding a privacy concern, please contact The Rev'd Tay Moss: imc@tucc.ca.

Consent

By using EpiscoBOT, you consent to the collection and use of your conversation data as described in this Privacy Policy for research purposes related to improving AI-powered religious education and information services.